1 Who we are
Vodafone Limited is the controller of your personal information We are a member of the Vodafone Group and manage HR operations, including the processing of personal information about the employees and applicants to Vodafone Limited.
Our registered office is Vodafone House, The Connection Newbury, Berkshire RG14 2FN. We are registered in England under company number 1471587. We are also registered with the Information Commissioner’s Office (ICO), registration number Z1933885. We provide details of how to contact us in the How to contact us section of this privacy statement.
In this privacy statement:
“we/us” means Vodafone Limited
“third party” means someone who is not you or us or a part of Vodafone Group; and
“Vodafone Group” means Vodafone Group Plc and any company or other organisation in which Vodafone Group Plc owns 50% or above of the share capital
3 The Basics
3.1 Personal information we collect about you
3.1.1 Vodafone will process your personal information based on:
1. Vodafone’s legitimate business interest, when you apply for a role at Vodafone you provide us with your personal information and agree that we can use this information to assess your application, progress your application through the recruitment process, make a decision about your suitability for the role and contact you throughout the recruitment process;
2. Consent you provide, where Vodafone does not rely on another legal basis or in addition to reliance on our legitimate business interests, we may ask you to provide information voluntarily, including for example your age group and gender. You can withdraw your consent at any time by editing your candidate profile;
3. Compliance with the law, where certain information is necessary to satisfy a legal or regulatory requirement.
3.1.2 How we collect personal information about you
We collect personal information about you when you register a general interest or apply for a specific role at Vodafone. Some of the information we collect about you is required to make an assessment on your application to Vodafone and contact you as you progress through the recruitment process, for example your telephone number, email address, CV. If you do not provide this information then we will be unable to make an assessment of your application or contact you to invite you to interview, or make you an offer. We may collect information about you from third parties (including but not limited to, recruitment consultants or agencies and previous employers) and from the public internet where you have made this information publicly available, for example, we may find your profile on LinkedIn and contact you about suitable roles.
3.1.3 The types of information we may collect about you are, for example:
1) Personal details, such as name, personal email address, current address, home and mobile telephone number;
2) Recruitment information, such as application form (website and paper), CV, resumes, interview notes of successful candidates, interview notes of unsuccessful candidates, video interviews, references from previous employers, psychometric test results, nationality and immigration status, passport and other identification and immigration details (where applicable), criminal records information including the results of security and Disclosure and Barring Service (DBS) checks (where applicable);
3) Internal candidate information, such as references given by Vodafone, interview notes, internal transfer or promotion, succession planning documents;
4) Identification information, such as proof of identity;
5) Authentication information, user name and password for the recruitment portal;
6) Cookies, such as performance and functionality cookies.
We may also collect and process sensitive personal information about you where necessary –or when this information is provided on a voluntary basis. For example:
a) we may collect records of criminal convictions through a DBS check or other necessary security background checks or immigration and right to work information in order to perform security background and immigration checks where it is required by local law;
b) we may collect information such as your age, gender or nationality to evaluate who applies for roles at Vodafone in order to meet our targets for diversity and inclusion – but only where you provide this information voluntarily and provide consent for us to process this information.
3.2 How we use information about you
We may process the personal information that we collect about you for the following purposes:
Recruiting people into jobs, the information you provide to us will be shared with the Vodafone company you are applying to in order to assess and progress your job application and to make any verifications required by local law. If you apply for more than one vacancy, your information will be shared with each Vodafone company where you have applied;
* Resourcing for jobs, if you register a general interest in pursuing a career with Vodafone, the information that you provide will be retained by us and searched by people who are employed by Vodafone to help us fill future vacancies. If you apply for a specific vacancy and you are unsuccessful, the information you provide to us will be retained so that we can consider you for future suitable vacancies – but only where we have collected your consent to do so;
* Creating an employee record, if your job application is successful, the information you give during the application process will form part of your employee record and will be used to administer your employment and manage your career at Vodafone;
* Analytics, we may use some of the personal information you provide for various reporting purposes including, for example, to report on our diversity targets or the type of candidates and volumes of applications made to Vodafone and related trends – you will not be personally identified from these reports;
* Screening, in certain circumstances we will make an automatic decision on the suitability of your application based on certain criteria. For example, when applying for Vodafone’s
graduate programme you will be asked if you are proficient in English and if you have good academic performance – we will bring this to your attention wherever we collect information to make an automatic decision about you.
3.3 Who we share information about you with
We may share personal information about you with:
* Other companies in the Vodafone Group, which will process your personal information solely and only, for the purposes in section 4.2;
* Third parties, such as recruitment consultants and employment agencies, security check providers, test providers and others who help us fill vacancies and assess the suitability of candidates and progress applications. Where we use third parties, Vodafone ensures that they meet the same privacy and security standards as Vodafone;
* Law enforcement agencies, government bodies, regulatory organisations, courts or other public authorities if we have to, or are authorised to by law;
* A third party or body where such disclosure is required to satisfy any applicable law, or other legal or regulatory requirement.
3.4 Where we process information about you
In doing the above, we may need to transfer personal information about you to other companies in the Vodafone Group or third parties located (or whose servers may be located) in countries outside of the country where you have applied, including countries outside of the European Economic Area (EEA). If we send personal information about you to a country that is not in the EEA, we will make sure that there is a legal basis for such transfer and that your personal information is adequately protected as required by applicable law, for example, by using standard agreements approved by relevant authorities and by requiring the use of other appropriate technical and organisational measures to protect your personal information.
Please contact the local Privacy Officer if you would like to find out more about the way we comply with our legal obligations in relation to international data transfers. Their contact details are available under section 7 ‘How to contact us’ in this privacy statement.
3.5 How long we keep information about you
We will keep your information for as long as it is necessary for the recruitment process and in accordance with our Data Retention Policy; a copy is available from the UK On Boarding Team on request. If you are successful, we will keep your information for the duration of your employment, should you wish to apply for other roles within Vodafone. If we aren’t able to offer you a role, we may keep your information for up to 12 months to contact you about future roles that may interest you, but only where we have collected your consent to do so – you can withdraw your consent at any time in your candidate profile.
We will anonymise your information in accordance with our retention policy and may retain those anonymised records to monitor the effectiveness of our recruitment process. For example, we may create reports to understand what nationalities have applied for roles with Vodafone in the last 12 months – you will not be identifiable in these reports.
4 Your rights
a) Right to correct or update information: you have the right to have information we keep about you corrected if it is not accurate. If the information we keep about you needs updating, or you think it may be inaccurate, you can update your information in your candidate profile or contact AskHRUK@vodafone.com at any time to update this;
b) Right to access: Want a copy of the personal information we hold on you? You can apply for a copy of your personal information by contacting AskHRUK@vodafone.com;
c) Right to object: you have the right to object to Vodafone processing your personal information for the purposes identified in section 4.2 How we use information about you. This includes, for example, where we make an automatic decision about you for screening purposes. If you wish to object to processing, you can modify your application in your candidate profile, or withdraw your application. You can make an objection request or contest an automatic decision we have made about you by contacting AskHRUK@vodafone.com;
d) Right to deletion: in certain circumstances you have the right to request that we erase the personal information we hold about you. You can request for your information to be deleted by contacting AskHRUK@vodafone.com;
e) Right to restrict use of your information: if you feel the personal information we hold about you is inaccurate or believe we shouldn’t be processing your personal information, you may have the right to ask us to restrict processing that information. You can request to restrict processing by contacting AskHRUK@vodafone.com;
f) Right to data portability: in certain circumstances you will have the right to take the personal information you have provided to us with you. You can request a copy of your personal information by contacting AskHRUK@vodafone.com
If we don’t take action based on any of the above requests, we will inform you of the reasons why.
5 Changes to this Privacy Statement
This privacy statement gets updated from time to time, so we’d encourage you to check it regularly on the recruitment portal. If we make a major change, we’ll post this on the recruitment portal you will use to make your application.
6 How to contact us
If you have any further questions about this privacy statement or how we process your information, please contact the local Privacy Officer at data.protection@vodafone. Contact details for The Information Commissioner’s Office can be found here